Registration Details: Women in Data® Gala Event 2026

TERMS & CONDITIONS - READ BEFORE CONTINUING

Women in Data® Gala Awards 2026

Order Terms

1. Ticket and Table Purchase

All bookings are subject to availability and confirmed only upon full payment.

Purchases must be made via the official Women in Data® event platform or authorised representatives.

2. What’s Included

Welcome drinks reception
Three-course dinner with wine at the 5* O2 Intercontinental
Tea, coffee and petit fours
Awards ceremony and live entertainment
Networking opportunities with industry leaders

3. Refunds, Transfers & Cancellations

Tickets and tables are non-refundable except in the event of cancellation by Women in Data®.
Transfers: Tickets may be transferred to another guest with written notice at least 14 days prior to the event.
No-shows: Failure to attend does not entitle the purchaser to a refund.
Force Majeure: Women in Data® shall not be liable for any delay or failure to perform its obligations due to circumstances beyond its reasonable control, including but not limited to strikes, industrial disputes, pandemics, acts of God, fire, flood, or venue closure.

4. Seating & Special Requests

Table allocations will be confirmed after full payment.
Dietary requirements must be submitted by 12 March 2026.

5. Event Changes

Women in Data® reserves the right to amend the programme, timings, or celebratory host if necessary.

In the unlikely event of cancellation, a full refund will be issued.

6. Liability

Women in Data® is not responsible for personal belongings or any loss/damage during the event.

To the fullest extent permitted by law, Women in Data®’s total liability for any claim, whether in contract, tort, or otherwise, shall not exceed the amount paid for the ticket or table.

Women in Data® accepts no liability for any services provided by third-party suppliers.

7. Conduct

All attendees must adhere to the event’s code of conduct promoting respect, diversity, and inclusion.

The organiser reserves the right to refuse entry or remove any guest behaving inappropriately.

8. Data Protection

Personal data collected during ticket purchase will be processed in accordance with Women in Data®’s Privacy Policy.

9. Photography & Media

By attending, guests consent to photography and videography for promotional purposes.

10. Payment Terms

Full payment is required at the time of booking to confirm your reservation.
Invoicing: Invoices will be issued upon request and must be settled within 14 days of receipt.
Deadline: All payments must be completed by 12 March 2026.

11. Sponsorship Tables and Award Nominees

Sponsorship tables include branding opportunities and recognition during the event.
Award nominees will be contacted directly with details regarding attendance and presentation order.
Sponsors may not influence judging outcomes or award decisions.
All event branding, materials, and logos remain the property of Women in Data®. Sponsors may use event marks only with prior written consent.

12. Entire Agreement and Variations

These terms constitute the entire agreement between Women in Data® and the purchaser. No variation shall be effective unless in writing and signed by both parties.

13. Governing Law

These terms and conditions are governed by and construed in accordance with the laws of England and Wales, and the parties submit to the exclusive jurisdiction of the English courts.

EVENT VOLUNTEER TERMS & CONDITIONS - PLEASE READ BEFORE CONTINUING

HEALTH & SAFETY GUIDANCE

Our top priority is the safety of our volunteers and delegates. If you feel unwell within the 48 hours leading up to the 26th March 2026, please inform us of your symptoms for our review or please advise us of your non-attendance if you are just too unwell. Additionally, maintaining hygiene on the day of the event is crucial.

STATEMENT OF VALUES

At Women in Data®, we strive to champion gender equality in the data industry, fostering a community that embraces diversity, equity, and inclusion.

OUR CORE VALUES

Community: We foster an inclusive and supportive environment where every member feels a deep sense of belonging.

Empowerment: We strive to uplift and support women working in data by improving workplace opportunities.

Growth: We encourage the growth of women in the data industry, fostering continuous learning, pushing boundaries, and addressing gender bias challenges.

Visionary: We aspire to be an inspirational community that makes a positive impact in the data industry and beyond.

Equity: We ensure that fairness guides our decisions and actions, fostering an environment where everyone is treated justly and with respect.

EXPECTED BEHAVIOURS

Respect: Treating ALL members of the community with the same level of respect. Ensuring respect of consent and any other boundaries expressed.

Inclusive: Leading always with kindness & actively removing barriers to ensure everyone is able to participate in the conversation.

Openminded: Allowing people to feel safe to express their truth by having an openminded & empathetic outlook to viewpoints different from your own.

Uplifting: Empowering others, cheerleading their successes & championing others on your journey.

UNACCEPTABLE BEHAVIOUR

Discrimination: Any form of discrimination is not tolerated, regardless of the protected characteristic. This includes public, private & online incidents.

Harassment: Any form of lack of consent and other boundary crossing, including intimidation, unwanted attention, stalking and invasive photography or recording.

Disrespect: Including ANY member of our community - staff, volunteers and members. As well as disruptive behaviour to the running of the event or sessions, including heckling and talking throughout.

Hierarchical behaviour: All members of our community are of equal importance and any behaviour suggesting differently will not be tolerated, such as cutting line and pushing.

Active by-standing: Advocating or encouraging any of the above unacceptable behaviours, or allowing them to go unreported.

REPORTING AND ENFORCING

If you witness any violation of the Code of Conduct please report it immediately. All reports will be taken seriously & investigated.
Help desk: Please speak to a member of staff at our Helpdesk, located downstairs in the foyer.

Email: If for any reason you are unable to speak to staff at our Helpdesk, please reach out to our Community Director, Emma, at Emma@WomeninData.co.uk

CONSEQUENCES

All reports will be fully investigated, ensuring all parties are given the opportunity to speak to Women in Data staff on the matter. Each report will be dealt with on a case by case basis, consequences may include:

Warnings
Expulsion from the flagship event
Banning from future Women in Data events
Law enforcement contact if appropriate

WOMEN IN DATA® VOLUNTEER CONFIDENTIALITY AGREEMENT

I. The Parties. This Volunteer Non-Disclosure Agreement, referred to as the “Agreement”, applies the Volunteer Signing Below, referred to as the “Volunteer”, associated with and/or involved in the events or activities or affairs of Women in Data Limited located at 6 Prisma Park, Berrington Way, Basingstoke Hampshire RG24 8G, referred to as the “Volunteer Program”, with both the Volunteer and Volunteer Program collectively referred to as the “Parties”.

II. Confidential Information. All data, materials, knowledge and proprietary information generated through, originating from, or having to do with the Volunteer Program or persons associated with its activities, including but not exclusive to clients, delegates and contractors, is to be considered Confidential Information and is not to be disclosed to any outside party. This includes, but is not limited to, documents, information, designs, printed matter, policies, procedures, conversations, messages (received or transmitted), resources, contacts, e-mail lists, e-mail messages, whether internally between staff or outside the Volunteer Program is confidential and the sole property of Volunteer Program. The Volunteer agrees to return all and any written material at the end of any event.

III. Clients. Client information, including all file information, is not be disclosed to any third party, under any circumstances, without the written consent of the Company.

IV. Damages. Any disclosure, misuse, copying or transmitting of any material, data or information, whether intentional or unintentional, will subject Volunteer to disciplinary action, prosecution, and/or monetary damages according to the procedures set by Company and any applicable laws.

Due to the sensitive nature of the data being shared for the purposes of this hackathon, we require the following Non-Disclosure Agreement to be reviewed and agreed to as part of the registration process. Should you have any questions, please contact hello@womenindata.co.uk.

Women in Data Non-Disclosure Agreement (NDA)

This Nondisclosure Agreement (the "Agreement") is entered into by and between Women in Data Limited, Company number 14248133, whose registered office is as 6 Prisma Park, Berrington Way, Basingstoke, Hampshire RG24 8GT ("Disclosing Party") and , the assigned Women in Data representative, ("Receiving Party") for the purpose of preventing the unauthorised disclosure of Confidential Information as defined below. The parties agree to enter into a confidential relationship with respect to the disclosure of certain proprietary and confidential information ("Confidential lnformation").

1. Definition of Confidential lnformation. For purposes of this Agreement, "Confidential Information" shall include all information or material that has or could have commercial value or other utility in the business in which Disclosing Party is engaged. lf Confidential Information is in written form, the Disclosing Party shall label or stamp the materials with the word "Confidential" or some similar warning. lf Confidential Information is transmitted orally, the Disclosing Party shall promptly provide this in writing indicating that such oral communication constituted Confidential lnformation. Notwithstanding the above it can now be accepted by the Receiving Party that any information provided by the Disclosing Party, either verbally or in writing, associated with any aspect of Women in Data Activity, is confidential

2. Exclusions from Confidential lnformation. Receiving Party's obligations under this Agreement do not extend to information that is: (a) publicly known at the time of disclosure or subsequently becomes publicly known through no fault of the Receiving Party; (b) discovered or created by the Receiving Party before disclosure by Disclosing Party; (c) learned by the Receiving Party through legitimate means other than from the Disclosing Party or Disclosing Party's representatives; or (d) is disclosed by Receiving Party with Disclosing party's prior written approval.

3. Obligations of Receiving Party. Receiving Party shall hold and maintain the Confidential lnformation in strictest confidence for the sole and exclusive benefit of the Disclosing Party. Receiving Party shall carefully restrict access to Confidential lnformation to employees, contractors and third parties as is reasonably required and shall require those persons to sign nondisclosure restrictions at least as protective as those in this Agreement. Receiving Party shall not, without prior written approval of Disclosing Party, use for Receiving Party's own benefit, publish, copy, or otherwise disclose to others, or permit the use by others for their benefit or to the detriment of Disclosing Party, any Confidential lnformation. Receiving Party shall return to Disclosing Party any and all records, notes, and other written, printed, or tangible materials in its possession pertaining to Confidential lnformation immediately if Disclosing Party requests it in writing.

4. Time Periods. The nondisclosure provisions of this Agreement shall remain in place until further notice for all items other than anything that relates to any judging process (where applicable), which should be treated as Confidential Information from the date of this agreement onwards.

5. Relationships'. Nothing contained in this Agreement shall be deemed to constitute either party a partner, joint venture or employee of the other party for any purpose.

6 Severability. lf a court finds any provision of this Agreement invalid or unenforceable, the remainder of this Agreement shall be interpreted so as best to effect the intent of the parties

7. lntegration. This Agreement expresses the complete understanding of the parties with respect to the subject matter and supersedes all prior proposals, agreements, representations and understandings. This Agreement may not be amended except in writing and signed by both parties.

8. Waiver. The failure to exercise any right provided in this agreement shall not be a waiver of prior or subsequent rights. This agreement and each party’s obligations shall be binding on the representatives, assigns and successors of such party. Each party has signed this agreement through its authorised representative.

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TERMS & CONDITIONS - READ BEFORE CONTINUING

EVENT VOLUNTEER TERMS & CONDITIONS - PLEASE READ BEFORE CONTINUING